· Give committee members recognition for their work.
· Give committee members support, and enable them to do all they want on the committee. Perform the tasks they don’t want to do.
· Attend every monthly Board meeting, making notations about how current chapter activities are supporting or are in conflict with STC bylaws, policies, and procedures. Advise the President on proper parliamentarian procedures. If you cannot attend a Board meeting, submit a report to the President beforehand on your committees activities.
· Periodically review chapter and Society bylaws, policies, and practices. Ensure that chapter bylaws, policies, and practices correspond to the chapter’s current situation, problems, and needs. Also ensure that the bylaws, policies, and practices are in harmony with the Society’s bylaws and goals. When necessary, research what other chapters do. Copies of other chapter bylaws can be obtained through your Director-Sponsor or the Society’s Bylaws Committee.
· If changes need to be made to the chapter bylaws, policies, or practices, present the issues and your possible solutions to the Administrative Council. Issues and possible solutions can be presented in person at a Board meeting, by mail, or by email. Be present at Board meetings when issues are being discussed.
· Coordinate with the Membership manager to ensure that new members receive a copy of the Houston chapter bylaws.
· If there is support for a change in chapter bylaws, policies, or practices, formulate and process the proposed amendments. Consult the bylaws themselves for information about changing the bylaws.
· If amendments to bylaws are approved by the chapter membership, send the amended bylaws to your Director-Sponsor. Your Director-Sponsor will forward them to the Society’s Bylaws Committee.
· Prepare a budget of estimated income and expenses for the first Board meeting. If you expect some expenses to be donated, include them in the budget with an estimated cost. (Keep an extra copy of the budget to pass on to your successor.)
· Give merchants a copy of the Texas Sales Tax Exemption Certificate when buying committee supplies. (We don’t pay sales tax as a nonprofit organization.) Complete the chapter’s Request for Payment/Deposit Form for purchases and deposits and give it to the Treasurer.
· Inform the Board if you believe your expenses may exceed your approved budget.
· Report on your actual expenses and income and on your committee’s accomplishments at the June Board meeting.
· Give volunteers appreciation for their work.
· Ability to attend as many regular program meetings as possible.
· Ability to attend all Board meetings.
· At least committee member to help create and maintain policies and practices documents.
· Access to word-processing software, a computer, and printer.
· Copy of the Society’s bylaws.
· Ability to spend at least two hours a month reviewing bylaws, policies, and practices and researching how the Society and other chapters interpret those bylaws, policies, and practices. As more issues come up, the amount of time will increase.
· Access to fax machine and/or email.
|
Deliverable |
Due Date |
Receiver |
|
Preliminary budget |
Aug Board meeting |
Administrative Council |
|
Final budget |
Sept Board meeting |
Treasurer, V-P, President |
|
Updated policies and practices documents |
Periodically, as needed |
Administrative Council |
|
Committee status report |
Periodic Board meetings |
Administrative Council |