· Give committee members appreciation for their work.
· Give committee members support, and enable them to do all they want on the committee. Perform the tasks they don’t want to do.
· Provide employment information to technical communicators seeking jobs. Handle inquiries by telephone, mail, email, and in person from job seekers, and accept their skills summaries. Provide counsel on the job search and résumés. The chapter charges nonmembers $125 for this service.
· Provide information about technical communication and job opportunities to people outside of but interested in the field.
· Post job opportunities to SIG lists and satellite group lists. Do not post job opportunities to the chapter email list, if the list is open to nonmembers.
· Refer member job seekers to the Consultants and Independent Contractor (CIC) SIG, as appropriate, and share job opportunities with the SIG coordinator.
· Handle inquiries from companies searching for communicators, and send them skills summaries. Use email as much as possible and avoid mailing costs whenever possible. Provide advice to the companies on the search. You may also want to direct the companies to the CIC SIG’s online Contractors Guide posted on our Web site. The chapter provides this service free for the first request during the year. After the first request, the chapter charges $100 for this service for the remaining year.
· Maintain accurate records of the companies that request employment services, of each service request, and each payment. Forward all payments to the Treasurer as soon as you receive them.
· Keep statistical records on inquiries and placements of communicators into jobs.
· Write newsletter articles about these records and the services of the committee. Send copies of the articles to the Publicity manager.
· Conduct a written career and salary survey of members every two years, and prepare a report of the results. Distribute copies of the report at chapter meetings and prepare a graphical representation for the newsletter.
· Speak to other organizations, such as college classes, on résumé writing and the job search, as requested. If you can, assist the Student committee in staffing STC booths at job fairs.
· Maintain contact with the international STC employment committee and employment committees in other chapters and local organizations.
· Prepare a budget of estimated income and expenses for the August board meeting. If you expect some expenses to be donated, include them in the budget with an estimated cost. (Keep an extra copy of the budget to pass on to your successor.)
· Give merchant’s a copy of the Texas Sales Tax Exemption Certificate when buying committee supplies. (We don’t pay sales tax as a nonprofit organization.) Complete the chapter’s Request for Payment/Deposit Form for purchases and deposits and give it to the Treasurer.
· Inform the Board if you believe your expenses may exceed your approved budget.
· Attend each Board meeting, if possible. If you cannot attend, submit a report to the President beforehand on your committees activities.
· Report on your committees actual expenses and income and on your committee’s accomplishments at the June Board meeting.
· Ability to attend as many regular program meetings as possible.
· Ability to attend the first Board meetings during budget discussion and approval.
· Ability to attend Board meetings whenever the agenda includes topics relating to your committee.
· One or two committee members to help with newsletter articles, salary survey, and presentations to other organizations.
· Ability to receive about 500 telephone calls a year during working hours from employers and job seekers.
· Access to fax machine and/or email.
· Ability to maintain accurate records of the companies that request employment services, of each service request, and each payment.
· Ability to forward ad payments to the Treasurer as soon as you receive them.
|
Deliverable |
Due Date |
Receiver |
|
Preliminary budget |
Aug Board meeting |
Administrative Council |
|
Final budget |
Sept Board meeting |
Treasurer, V-P, President |
|
Committee status report |
every Board meeting |
Administrative Council |
|
Newsletter articles |
Periodically |
Newsletter manager |
|
Salary survey questionnaire and analysis of responses |
Every other year |
Administrative Council |
|
Receivable |
Due Date |
Sender |
|
STC brochures, including information about the technical communication field |
As needed |
Society |
|
Chapter brochures |
As needed |
Publicity manager |