Responsibilities of the Historian

· Give committee members appreciation for their work.

· Give committee members support, and enable them to do all they want on the committee. Perform the tasks they don’t want to do.

· Maintain the historical files of the chapter.

· Keep material produced by the chapter throughout the year. For example, workshop brochures and publicity flyers.

· Document chapter achievements through the year. For example, awards won.

· Every quarter, update the downloadable online chapter history and make sure its posted on the chapter Web site.

· Keep the history files organized.

· Provide historical information to members as needed. For example, all the newsletter awards won by the chapter over the years.

· Periodically, write articles for the newsletter about the history of the chapter.

· Prepare a budget of estimated income and expenses for the August Board meeting. If you expect some expenses to be donated, include them in the budget with an estimated cost. (Keep an extra copy of the budget to pass on to your successor.)

· Give merchant’s a copy of the Texas Sales Tax Exemption Certificate when buying committee supplies. (We don’t pay sales tax as a nonprofit organization.) Complete the chapter’s Request for Payment/Deposit Form for purchases and deposits and give it to the Treasurer.

· Inform the board if you believe your expenses may exceed your approved budget.

· Attend each Board meeting, if possible. If you cannot attend, submit a report to the President beforehand on your committees activities.

· Report on your committees actual expenses and income and on your committee’s accomplishments at the June board meeting.

Resources Needed

· Ability to attend as many regular program meetings as possible.

· Ability to attend the first Board meetings during budget discussion and approval.

· Ability to attend Board meetings whenever the agenda includes topics relating to your committee.

· Committee members as needed.

· Ability to store four or five boxes of historical information.

· Computer system to store archive data.

· Access to fax machine and/or email.

Deliverables

Deliverable	Due Date	Receiver
Preliminary budget	Aug Board meeting	Administrative Council
Final budget	Sept Board meeting	Treasurer, V-P, President
Online downloadable chapter history	Every quarter	Webmaster
Final budget	Sept Board meeting	Treasurer, V-P, President
Newsletter article about chapter history	Once a year	Newsletter editor
Committee status report	Periodic Board meetings	Administrative Council

Click here for an MS-Word version of this Historian responsibilities document.